That gap is what SaaS backup and recovery tools fill. They copy your SaaS data to separate storage on a schedule, keep versions for as long as you set, and let you restore a single email, record or file without rolling back the whole account. The market is crowded, and most vendors hide prices behind a quote form, which makes comparing them harder than it should be. Below are ten tools worth shortlisting in 2026, what each one covers, what’s publicly known about pricing and how to pick the right fit for teams in the US, UK, Canada, Australia and Europe.
Quick answer: The best SaaS backup and recovery tools for 2026 are Keepit for broad, independent coverage, Spanning for Microsoft 365, Google Workspace and Salesforce, Acronis for teams that want backup and security in one console, and Veeam Data Cloud for large Microsoft 365 estates. Rewind is the pick for Jira, GitHub and Shopify. Most vendors quote prices, but Rewind starts at $4 per user a month and CubeBackup at $5 per user a year.
Table of Contents
The 10 Best SaaS Backup and Recovery Tools Ranked
These SaaS backup and recovery tools are ranked by how much of a typical SaaS stack they cover, how granular their restores are and how transparent they are about pricing. Pick by the apps you run first, then by budget and data residency.
All 10 Tools in One Table
| Tool | Best for | Main apps covered | Public pricing |
|---|---|---|---|
| Keepit | Broad, independent SaaS coverage | Microsoft 365, Entra ID, Google Workspace, Salesforce, Dynamics, Zendesk | Quote, per seat |
| Spanning | Mid-sized teams on M365, Google or Salesforce | Microsoft 365, Google Workspace, Salesforce | Quote |
| Acronis Cyber Protect Cloud | Backup plus security in one console | Microsoft 365, Google Workspace, endpoints, servers | Quote via partners |
| Veeam Data Cloud | Large Microsoft 365 and Salesforce estates | Microsoft 365, Entra ID, Salesforce, Azure | Quote, per user |
| Druva | Enterprises wanting a SaaS-only platform | Microsoft 365, Google Workspace, Salesforce | Quote, per user |
| Salesforce Backup & Recover | Salesforce-only teams | Salesforce | Quote, add-on |
| Rewind | Dev, project and ecommerce tools | Jira, Confluence, GitHub, Shopify, BigCommerce and more | From $4 per user a month |
| Microsoft 365 Backup | Native, fast Microsoft 365 restores | Exchange, OneDrive, SharePoint | $0.15 per GB a month |
| CubeBackup | Self-hosted backups on a budget | Google Workspace, Microsoft 365 | $5 per user a year |
| Backupify | Small businesses with an MSP | Microsoft 365, Google Workspace | Quote via partners |
Why SaaS Data Needs Its Own Backup
SaaS data needs its own backup because providers protect their platforms, not your individual records. Native tools like recycle bins, retention policies and Google Vault help with mistakes and legal holds, but they have limits on how long data stays and how easily you can restore it in bulk.
What Native Tools Don’t Do
Google’s own Vault FAQ says plainly that Vault isn’t designed to be a backup or archive tool. Microsoft 365 recycle bins and Salesforce’s recycle bin also empty after set periods. None of these give you a separate copy outside the platform, which is what you need after ransomware, a sync error or a malicious admin.
Common Causes of SaaS Data Loss
- Accidental deletion by users or admins
- Departing employees removing data
- Ransomware that encrypts synced files
- Bad integrations or scripts that overwrite records
- Misconfigured retention policies
- Account compromise through stolen credentials
1. Keepit: Best Overall SaaS Backup and Recovery Tool
Keepit is a dedicated SaaS backup platform that stores copies in its own data centers rather than the public cloud. It covers Microsoft 365, Entra ID, Google Workspace, Salesforce, Dynamics 365, Power Platform, Azure DevOps and Zendesk, which makes it one of the broadest options for mixed SaaS stacks.
Pricing and Plans
Keepit sells per seat through quotes and partners, and doesn’t list prices on its own site. Computer Weekly reports that it charges no fees for data ingress, egress or capacity, and runs regions in Copenhagen, Frankfurt, London, Zurich, Sydney, Toronto and Washington DC.
Pros and Cons
Pros
- Very broad SaaS coverage from one platform
- Independent infrastructure, separate from Microsoft and Google
- Regional data storage that helps with GDPR and data residency
Cons
- No public pricing
- More platform than very small teams may need
2. Spanning: Best for Microsoft 365, Google Workspace and Salesforce
Spanning, now part of Kaseya, is a long-running cloud-to-cloud backup service for Microsoft 365, Google Workspace and Salesforce. It runs automated daily backups, supports point-in-time and item-level restores, and lets end users restore their own files, which takes pressure off IT.
Pricing and Plans
Spanning’s site sends buyers to a quote request rather than listing prices. Plans are sold per user for each platform, with a free trial available. Ask whether Salesforce sandboxes and metadata are included, since needs vary by org.
Pros and Cons
Pros
- Covers the three most common business SaaS platforms
- End-user self-service restores
- Simple setup through app authorization
Cons
- Prices only through a quote
- Narrower app coverage than Keepit
3. Acronis Cyber Protect Cloud: Best for Backup Plus Security
Acronis Cyber Protect Cloud combines SaaS backup with endpoint protection, patch management and threat detection in one console. It’s usually bought through managed service providers and suits companies that want one vendor for backup and security instead of several separate tools.
Pricing and Plans
Acronis’s Microsoft 365 purchase page lists no prices and directs buyers to sales or partners. Pricing typically depends on the number of seats or workloads and the security add-ons you choose.
Pros and Cons
Pros
- Backup and cyber protection together
- Covers SaaS, endpoints and servers
- Wide partner network for support
Cons
- No list prices
- Broad feature set can feel heavy for SaaS-only needs
4. Veeam Data Cloud: Best for Large Microsoft 365 Estates
Veeam Data Cloud is Veeam’s backup-as-a-service for Microsoft 365, Entra ID, Salesforce and Azure. It’s built for large organizations, and its Foundation, Advanced and Premium plans add Entra ID coverage, threat detection and faster disaster recovery as you move up.
Pricing and Plans
Veeam sells Data Cloud for Microsoft 365 per user through the Azure Marketplace and partners. Its marketplace listing says every Microsoft 365 user must be protected, and extra Entra ID users are included up to a fair-use limit. Exact prices aren’t shown in text on the listing.
Pros and Cons
Pros
- Strong fit for large Microsoft environments
- Tiered plans that grow with your needs
- Fits teams already using Veeam on-premises
Cons
- Every Microsoft 365 user must be licensed
- Less suited to small teams
5. Druva: Best SaaS-Native Platform for Enterprises
Druva is a fully cloud-native data protection platform with plans for Microsoft 365, Google Workspace and Salesforce, plus endpoints and cloud workloads. Because there’s no hardware or software to manage, it suits enterprises that want backup without running backup servers.
Pricing and Plans
Druva’s productivity data plans page lists Enterprise and Elite plans for Microsoft 365 and Google Workspace, priced per user, but doesn’t show dollar amounts. Contact sales for a quote.
Pros and Cons
Pros
- No infrastructure to manage
- Covers SaaS, endpoints and cloud workloads
- Enterprise compliance features
Cons
- No list prices
- Plan details are easier to compare once you speak to sales
6. Salesforce Backup & Recover: Best Native Option for Salesforce
Salesforce Backup & Recover, built on Salesforce’s acquisition of Own, is the platform’s native backup add-on. It backs up Salesforce data and metadata, compares versions and restores records from inside Salesforce, which appeals to teams that would rather not add another vendor.
Pricing and Plans
Salesforce sells Backup & Recover as a paid add-on through its sales team. Pricing depends on your org and editions, so request a quote.
Pros and Cons
Pros
- Native to Salesforce
- Restores data and metadata
- One vendor for CRM and backup
Cons
- Salesforce only
- Backups stay with the same vendor as your source data
7. Rewind: Best for Dev, Project and Ecommerce Tools
Rewind backs up the tools many SaaS teams forget about, including Jira, Confluence, Bitbucket, GitHub, Azure DevOps, Trello, monday.com, QuickBooks, Miro, Shopify, BigCommerce, Klaviyo and Mailchimp. It offers item-level restores, so you can recover one issue, page or product without rolling back everything.
Pricing and Plans
Rewind’s pricing page lists a Standard plan from $4.00 per user a month and an Advanced plan from $5.20 per user a month, based on the number of users in the platform you back up. Every plan includes a free trial, with monthly or annual billing.
Pros and Cons
Pros
- Transparent per-user pricing
- Covers developer, project and ecommerce apps
- Granular, item-level restores
Cons
- Doesn’t cover Microsoft 365 or Google Workspace
- Costs add up across several apps
8. Microsoft 365 Backup: Best Native Microsoft 365 Option
Microsoft 365 Backup is Microsoft’s own backup service for Exchange Online, OneDrive and SharePoint. It’s designed for fast restores at scale inside the Microsoft boundary, and some third-party tools also plug into its storage for faster recovery. Admins turn it on from the Microsoft 365 admin center.
Pricing and Plans
Microsoft’s Microsoft 365 Backup pricing page lists $0.15 per GB per month of protected content on a pay-as-you-go basis. Each item is charged for 365 days after it’s protected, and restores aren’t charged separately.
Pros and Cons
Pros
- Native and fast for Microsoft 365
- Clear, consumption-based pricing
- No extra infrastructure
Cons
- Data stays within Microsoft’s cloud
- Costs grow with storage, not user count
9. CubeBackup: Best Self-Hosted Budget Option
CubeBackup is backup software you run yourself, storing Google Workspace or Microsoft 365 backups on your own servers or your own cloud storage, such as Amazon S3, Azure Blob or Google Cloud Storage. It suits teams that want full control of where backups live.
Pricing and Plans
CubeBackup’s pricing page lists $5 per user per year for business and enterprise customers, and $2 per user per year for education and non-profits, for both Google Workspace and Microsoft 365. Storage costs are separate.
Pros and Cons
Pros
- Very low license cost
- Full control over backup location
- Good fit for data residency rules
Cons
- You manage the server and storage
- Fewer platforms than full SaaS backup vendors
10. Backupify: Best for Small Businesses With an MSP
Backupify, from Kaseya’s Datto brand, provides automated backup for Microsoft 365 and Google Workspace. It’s mainly sold through managed service providers, which makes it a practical choice for small businesses whose IT is already outsourced and who want backups handled alongside their other IT services.
Pricing and Plans
Backupify doesn’t list prices publicly. Your MSP sets the final price, usually per user per month, bundled with their other services.
Pros and Cons
Pros
- Simple setup for Microsoft 365 and Google Workspace
- Managed by your IT partner
- Automated daily backups
Cons
- No direct public pricing
- Limited to two platforms
How to Choose SaaS Backup and Recovery Tools
To choose SaaS backup and recovery tools, start with the apps you must protect, then set how much data you can afford to lose and how fast you need it back. Check retention, restore granularity, data residency, security and pricing model before you request quotes.
Questions to Ask Every Vendor
- Which apps and objects are covered? Check sandboxes, metadata, Teams chats and shared drives.
- How often does it back up? Daily is standard, and some tools back up several times a day.
- What’s your recovery point objective (RPO)? That’s how much data, in time, you can afford to lose.
- What’s your recovery time objective (RTO)? That’s how long you can wait for a restore.
- How granular are restores? Look for item-level restores, not just full rollbacks.
- Where is data stored? Confirm regions if GDPR, NIS2 or DORA apply to you.
- Are backups immutable? Immutable copies can’t be changed by ransomware.
- How is it priced? Per user, per GB or per seat changes the long-term cost.
Follow the 3-2-1 Rule
The 3-2-1 rule means keeping three copies of your data on two different types of storage, with one copy off-site. For SaaS, that usually means the live data, a third-party backup and, for critical data, a second backup or export. Our guide to cloud storage solutions for businesses covers storage options.
What SaaS Backup and Recovery Tools Cost for a 50-Person Team
SaaS backup costs vary most by pricing model. A 50-person team using Rewind’s Standard plan for Jira would pay from $200 a month at $4 per user. The same team on CubeBackup for Google Workspace would pay $250 a year in licenses, plus storage.
Comparing Pricing Models
| Tool | Pricing model | 50 users |
|---|---|---|
| Rewind Standard (one app) | Per user per month | From $200 a month |
| CubeBackup | Per user per year, plus storage | $250 a year plus storage |
| Microsoft 365 Backup | Per GB per month | Depends on data size, $0.15 per GB |
| Keepit, Spanning, Veeam, Druva | Per user or seat, quoted | Request a quote |
Hidden Costs to Check
Ask about storage overages, data egress fees, onboarding costs and charges for extra retention. Also check whether inactive or former-employee accounts count as paid seats.
Where SaaS Backup Plans Go Wrong
Most SaaS backup failures come from setup, not software. Teams back up the wrong apps, never test restores, give the backup tool’s admin account weak security or forget that new apps were added. A backup that has never been restored is an assumption, not a plan.
Problems Worth Fixing Early
- Never testing restores. Run a test restore at least quarterly.
- Missing apps. Review your SaaS list whenever a new tool is adopted.
- Weak admin security. Protect backup consoles with multi-factor authentication. Our roadmap to shrink your identity attack surface explains why admin accounts matter.
- Ignoring alerts. Failed backups leave silent gaps.
- No offboarding plan. Back up departing users’ data before deleting accounts.
Pair Backup With Detection
Backup helps you recover, but it doesn’t stop an attack. Combine it with monitoring so you spot mass deletions or encryption early. Our guide to threat detection and response covers that side, and our list of cloud security best practices covers access controls.
FAQs
These are the questions IT and operations teams ask most about SaaS backup and recovery tools.
Do Microsoft, Google and Salesforce back up my data?
They protect their own platforms and recover from their own failures, but they don’t promise to restore your individual data on demand for long periods. Recycle bins and retention policies have time limits, and Google says Vault isn’t a backup tool. For reliable recovery after deletion, ransomware or a bad sync, a separate SaaS backup gives you an independent copy you control.
What is the best SaaS backup and recovery tool?
For broad coverage across Microsoft 365, Google Workspace, Salesforce and other apps, Keepit is a strong all-round choice. Spanning suits mid-sized teams on the big three platforms, Veeam Data Cloud fits large Microsoft 365 estates and Rewind is best for Jira, GitHub and Shopify. The best tool is the one that covers every critical app you run, at a recovery speed your business can live with.
How much does SaaS backup cost?
Pricing depends on the model. Rewind starts at $4 per user a month on its Standard plan, CubeBackup costs $5 per user a year plus your own storage, and Microsoft 365 Backup charges $0.15 per GB a month. Many vendors, including Keepit, Spanning, Veeam and Druva, sell through quotes. Ask each vendor about storage, retention and egress fees before comparing totals.
What are the best backup tools for Salesforce and other SaaS apps?
For Salesforce, consider Salesforce Backup & Recover, Spanning, Keepit, Veeam Data Cloud and Druva. If you also need to protect Microsoft 365 and Google Workspace, Keepit and Spanning cover all three from one place. For developer and project tools connected to Salesforce, such as Jira or GitHub, Rewind fills the gap. Check that sandboxes and metadata are included in any Salesforce backup.
What is the difference between backup and disaster recovery?
Backup is a copy of your data you can restore from. Disaster recovery is the plan and tooling for getting your business running again after a major incident, including how fast you restore and in what order. SaaS backup supports disaster recovery, but you still need documented recovery time and recovery point objectives and a tested process for restoring critical data.
What RPO and RTO should a SaaS company target?
There’s no single right number. Recovery point objective is how much data, measured in time, you can afford to lose, and recovery time objective is how long you can wait for a restore. Daily backups give a 24-hour RPO, which suits most business apps. For customer-facing or revenue-critical data, look for tools that back up several times a day and restore quickly.
Can I store SaaS backups in my own cloud?
Yes. Self-hosted tools like CubeBackup let you store Google Workspace and Microsoft 365 backups on your own servers or in your own Amazon S3, Azure or Google Cloud storage. Some SaaS backup vendors also offer bring-your-own-storage options. This gives you more control over data location, which helps with GDPR and other data residency rules, but you take on more management.
How long should SaaS backups be kept?
Retention should follow your legal, contractual and business needs. Many companies keep daily backups for at least a year, with longer retention for finance, HR or regulated data. Check the rules that apply in your sector and region, such as GDPR in the EU and UK. Choose a tool that lets you set different retention periods for different data types.
Is Google Vault a backup?
No. Google’s own Vault FAQ says Vault isn’t designed to be a backup or archive tool. Vault is for retention, legal holds and eDiscovery, and its exports are meant for legal discovery rather than large-scale restores. If you need to recover deleted Google Workspace data quickly or in bulk, use a dedicated backup tool such as Keepit, Spanning, CubeBackup or Backupify.
Conclusion
SaaS backup is one of those things that feels optional right up until someone deletes the wrong folder or a sync job overwrites a thousand records. The platforms you rely on are resilient, but they aren’t designed to give you back your own data on your schedule. An independent backup with granular restores turns a potential crisis into a routine support ticket.
Start by listing every SaaS app that holds data you’d struggle to recreate, then match SaaS backup and recovery tools to that list, even if that means using two tools instead of one. Keepit and Spanning cover the most common business platforms, Veeam and Druva suit larger estates, Rewind protects developer and ecommerce tools, and CubeBackup or Microsoft 365 Backup can keep costs predictable. Set your RPO and RTO, ask every vendor the same questions and run a real test restore before you sign. Which app in your stack would hurt the most to lose today?
